Before applying a company, sure we have to build an application letter. Here are some important things that we should pay attention when we are going to make an application letter.

1. Personal Data
   Personal data contents age, date of birth and background of education
2. Work Experience (Optional)
   This belongs to those who have ever worked in a company and they must have work experience. They can include their work experience to be a proof that they have ever worked.
3. Special Qualification
   This is about the skill of the applicant such as speaking English fluently, skill at computer and fast in typing
4. References
   This is about the character of the applicant, the character like the integrity of applicant, the good deed that will be issued by the company where she or he ever works

Pay attention to this advertisement below (The job vacancy is available from a newspaper), this is the sample of how to create an application letter.

(Adv. in Kompas on December 1, 2009)

A LARGE MULTINATIONAL COMPANY
with an office in Jakarta requires :
A SECRETARY

Essential qualifications are:

• Fluency in written and spoken English
• Secretarial course graduated
• Experience min. 2 years
• Able to use Word Processor and Spreadsheet
• Age between 20 – 30 Years old
• Pleasant personality, initiative, loyal and independent

Attractive salary will be offered to the right candidate
Please submit your application clearly in writing to

THE PROJECT DIRECTOR
P.O BOX 391
Jakarta 10310

Note: The sample of application below is just made if the advertisement is published in a newspaper and this is also the sample when the applicant send via post mail to the addressed provided. Some application letter is also sent via E-Mail (Attachment), the sample is about to be same or we can change the words in the body of application letter but we do not need to change the FORMAT of Application Letter.

Here’s the sample or a response to the advertisement when the applicant is going to apply the job.

47 Jl. Prof. Dr. Supomo
Yogyakarta 55164

December 2, 2009

The Project Director
P.O Box 391
Jakarta 103010

Dear Sirs,

I should like to apply for the position of the secretary which you advertised in Kompas of December 1, 2009.

I am twenty-one years of age and unmarried
Date of birth June 10, 19..
Education :
20.. Passed from Elementary School
20.. Passed from Junior High School
20.. Passed from Senior High School
Experience :
I have been working as a secretary for more than three years at PT Indo Jaya Jakarta
Special Qualification :
Good communication in English both written and spoken, able operate Computer WS, Lotus, D Base, and know all the aspects of secretarial jobs.
I wanted to leave that job because I would like to widen my experience in bigger firm like yours.

For further information about my character and ability, I beg you to prefer to the Director of PT. Indo Jaya Jakarta, he will be willing to give you any information you need.

I could come for an interview at any time and I enclosed a postcard, addressed to myself in the hope you will use it to tell me when I may come.

Yours faithfully,

Indah S.

Encl: three copies of testimonials

For the interview, You can learn and take a look of Interview Preparation